Recording and tracking expenses
How to log farm expenses and view monthly and yearly summaries.
The Expenses section tracks farm running costs — medications, feed, vet bills, fuel, equipment, agistment, insurance, labour, and more. It's designed for tax time and budget monitoring, not to replace accounting software.
Add an expense
- 1Go to Expenses in the sidebar
- 2Fill in the quick-entry form at the top: date, amount, category, description
- 3Optionally add a supplier and notes
- 4Tap Save
Expense categories
- 💊 Medications — drenches, vaccines, antibiotics
- 🌾 Feed — hay, grain, pellets, supplements
- 🐄 Vet — consultation, preg-testing, procedures
- 🔧 Equipment — tools, machinery, repairs
- ⛽ Fuel — diesel, petrol, LPG
- 🌿 Agistment — grazing fees
- 📋 Insurance — farm, livestock, vehicle
- ✅ Compliance — ear tags, NLIS fees, NVDs
- 👷 Labour — wages, contract work
- 📦 Other — anything else
Summaries
The Expenses page shows your current month total, year-to-date total, and top spending category. The 12-month bar chart highlights the current month and the category breakdown shows where your money is going this month.
Use the notes field to record invoice numbers or tax receipt references. The full expense list can be exported to CSV for your accountant.